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Outlook Web Access With Microsoft Office Outlook Web Access, you can use a Web browser to access your Microsoft Exchange mailbox from any computer with an Internet connection. In fact, you can do many of the same things you can do with Microsoft Outlook, such as read and send messages, organize contacts, create tasks and rules, schedule appointments, and access public folders. Users will have options similar to the full Outlook program that you may be familiar with. To learn how to set up an APU email account using Microsoft Outlook Express, please refer to this site for detailed instructions: IMAP Instructions PDF Important: Outlook Web Access is designed for optimal use with Internet Explorer 6 or later. Using any other web browser will have the same features, but the look and feel may not be at optimal performance. Outlook Web Access will not work if the privacy settings in Internet Explorer are set to "High" or "Block all cookies." To change these settings in Internet Explorer:
Outlook Web Access running on Microsoft Internet Explorer 6 and later, displays a new user interface (UI) called the Premium Client, which is close in features and functionality to the UI of Microsoft Office Outlook 2003. The Outlook Web Access UI now includes these added abilities and features:
Navigation Pane The Navigation Pane, located to the left of the main window, is made up of two areas:
A horizontal splitter bar located between the folder list and the buttons allows you to collapse the buttons into a button tray. When you click any folder or button in the Navigation Pane, its contents are displayed in the Outlook Web Access main window. Inbox Messages are delivered to your mailbox on a computer running Microsoft Exchange Server, where they're stored in your Inbox by default. The number of new messages in your Inbox appears in parentheses next to "Inbox" on the side menu. The Inbox displays new messages in bold type. Once opened, the messages revert to normal type. Tip: To mark a message you've previously opened as unread, select the message, and then press CTRL+U. To add the sender of a message to your Safe Senders List, right-click the message, and then select Add Sender to Safe Senders List. To treat all subsequent messages from the sender as junk e-mail, right-click the message, and then select Add Sender to Blocked Senders List. Read a Message When you open an e-mail message in Microsoft Office Outlook Web Access, it is displayed in the read message form. The read message form heading displays the following information:
Writing a Message In the Inbox window, click the "New" button. This will bring up the new message dialog box. Writing a message in Outlook Web Access has very similar features like as Microsoft Word. Any text formalities can be changed here. Any attachments can be included by clicking the Attachments tab. Do not worry if you do not know the email address of the person you are trying to write. APU's Exchange server provides the ability to search for any APU student or faculty email address. By clicking the To, Cc, or Bcc tabs like above it brings up the search dialog box. Here you can search for any APU email address using the Global Address List. Move or Copy a Message You can reorganize posted messages and e-mail messages in your mailbox. You can move or copy a message to an existing folder or to a new folder. You can also drag messages between your Exchange mailbox folders. To move or copy a message to an existing folder:
Tip: You can also move or copy a message without opening it. Open the folder that contains the message, select it from the list of messages, and then click Move/Copy on the toolbar. Follow the same procedure as above. To move or copy a message to a new folder:
Reply To or Forward a Message To reply to the sender of a message:
Junk Email APU has extensive spam filtering for the campus emailing system. All junk emails that have gone through the filter will be labeled as "[spam]". You can easily move a spam email into the Junk E-mail folder by dragging and dropping the message onto the folder. To empty your Junk E-mail folder, right click on Junk E-mail and select Empty Junk E-mail. If you would like to add a sender to a blocked email list, so that it will always be moved to the Junk E-mail folder, right click on the message and click Add Sender to Blocked List. You can also establish rules to automatically move certain messages to the Junk Email folder or Trash when they are received. (Messages can be filtered by sender, subject, content, etc.) Calendar The Microsoft Office Outlook Web Access Calendar allows you to create and track appointments. This feature lets you organize your schedule and remember important events. To create a new calendar event in the Calendar tab, click on the New button. A pop-up menu will be displayed to create the specifics. Another way to easily create an appointment time is by double clicking on a given time in the calendar window. A great feature in Outlook Web Access is the ability to schedule an appointment with another person using any Exchange server, for example a teacher or co-worker. Clicking on the highlighted Invite Attendees tab like the picture above allows you to enter the email of the person(s) you would like to invite. Outlook Web Access will send an email to all attendees listed, allowing them to accept or decline the meeting. If accepted Outlook Web Access will automatically update your calendar and any accepted attendees calendar events. If you do not know the email address of the attendee for the meeting APU's Exchange server provides the ability to search for any APU student or faculty email address. By clicking the Required or Optional tab in the Invite menu brings up the search dialog box. Here you can search for any APU email address using the Global Address List. Contacts Contacts isyour personal email address book and place to store information about the people and businesses you regularly communicate with. Use Contacts to store the email address, street address, phone numbers, and any other information about the contact. To create a new contact to save information, click on the New button in the Contacts window. You can write a new message to anyone in your contacts list by just writing their display name. It will automatically create their email address in the message. For more extensive information and documentation on the features and use of Microsoft Outlook Web Access please review the information provided by Microsoft at http://www.microsoft.com/exchange/evaluation/clients.mspx. Spam Protection In response to the university's request to limit the number of unsolicited (spam) email messages arriving in APU email boxes, IMT has implemented a centralized spam detection system called Symantec Brightmail Antispam! Brightmail scans all incoming email messages before they reach APU email boxes. If it detects that a message is spam, it deletes the message automatically. A false-positive occurs when Brightmail believes that a message is spam when, in fact, it is not spam. According to Symantec's published statistics, this will occur one time for every 1,000,000 email messages received. Conversely, a false-negative occurs when Brightmail determines that a message is not spam when, in fact, it is spam. This occurs approximately five times for every 100 messages received. In other words, Brightmail will catch and delete 95% of spam messages. Additionally, all virus-infected emails are deleted automatically regardless of sender or content. Important: Please do not report false-positives and false-negatives to the IMT Support Desk unless the issue persists for more than 48 hours. The Brightmail filters are updated approximately every 10 minutes; thus it is very likely that any problem you experience will be resolved automatically within a 48 hour timeframe. Student Mail There is an expanding reliance on electronic communication among students, faculty, staff, and administration at Azusa Pacific University. This is motivated by the convenience, speed, cost-effectiveness, and environmental advantages of using e-mail rather than printed communication. Because of this increasing reliance and acceptance of electronic communication, e-mail is considered an official means for communication within APU. Implementation of this policy ensures that students have access to this critical form of communication. For the majority of students, this will not represent any change from what is currently done; it will, however, ensure that all students can access, and be accessed by, e-mail as the need arises. Scope This student e-mail policy provides guidelines regarding the following aspects of e-mail as an official means of communication:
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